Party Planning Mistakes To Avoid When Organising a Successful Party
Things going awry is a fact of life that we all have to live with and that does not exclude party planning. When planning an event, we want it to run smoothly and with as few glitches as much as possible.
It goes to say that prevention is always better than cure so we have listed 5 planning mistakes to avoid unmitigated disasters on your next event.
NOT MAKING A GUEST LIST
A friend, a family member or even just your office mate can get very offended and hurt when not invited to certain parties. Give time in making your guest list and checking it again and again. Also make a note of guests who will be bringing kids or a plus one. Ask family members and friends if there's someone whom you might have missed to include on your guest list. Keeping your guest list up to date with notes will save you a possible misunderstanding in the future.
NOT ADDING AN RSVP
One of the common mistakes when planning a party is not adding an rsvp to your invites. RSVP helps you determine the number of expected guests which makes it easier for you to estimate the amount of food to cook or to order. You can be prepared with space, foods, drinks and favours.
NOT CONSIDERING THE VENUE OR SPACE
This is why RSVP is important. Knowing how many guests you have will help you look for a suitable venue. Consider also how your guests will be moving through the space. Will there be dancing, a presentation or just a casual get together. You don't want your 300 guests all cramped up into a tiny restaurant but you also don't want a handful of guests inside a spacious room.
RELYING ON YOUR GUESTS TO GET THE PARTY STARTED
As a host you have the responsibility to encourage your guests to mingle and chat. Prepare an ice breaker, or an entertainment to liven up the party. A game about getting to know other guests would be nice to get the conversation going.
NOT HAVING A CONTINGENCY PLANNot all party planning is perfect. There'd be at least one or two glitches and that is normal. Thinking ahead might alleviate the damage before it gets worse that's why it's always good to have a contingency plan. Identify what could go wrong what might be done to prevent it or not to make it worse. It's always handy to have a plan B.
NOT CONFIRMING WITH THE VENDORS
Keep a list of potential vendors to help you track how negotiations are going. Make sure to specify key details like delivery quantities, exact date and time, and so on. Ask for a written confirmation once you've reached an agreement. Now you can safely move the vendor from "potential" to "confirmed." It's always a good idea to double-check with each vendor a few days before the event. Send an email or make a quick call to hear how things are progressing and whether there's anything you can do from your side.
NOT FOLLOWING UP WITH YOUR VENDORS AFTER THE EVENT
Your vendors were a key part of making your event a success. Always make sure to thank them for their efforts. A personal follow-up works best, so try to give them a call if you can. If you're dealing with a large number of vendors, you might want to at least craft an email to thank them and leave things on a high note.
PREPARATION is always the key in planning a party. If you need help with the invites, we have a variety of card designs that will match your party's theme. check out our website designs.aspire-products.eu.